Using TAPS to Manage Time and Attendance

The T&A uses the employee clock-in and out data to automatically calculate hours works, and thus, pay and reduces the chances of error and increasing efficiency. You can also check to understand when the employees clocked in/out and which user has approved the shift.

T&A data has its own dedicated section on the rota and can be accessed via dedicated widget at the bottom right hand corner of the rota page. When expanded into the main workspace, users can easily view planned shifts, data captured by T&A, and the shift they wish to confirm for payroll purposes.

This screen presents a live view of all the shifts that have already been completed today and the actual time when employees clocked in and clocked out. You can sign off there and then.

Within here as well you can amend the T&A shift. The system will still hold the original T&A shift for auditing purposes

You can also see incomplete shifts:

From here, you can monitor who is correctly Tapping in and out of their shifts, and ensure when they do not use TAPs correctly that you can advise the employees this so they remember going forward.

Breaks - When an employee has a break, they should Tap out of their current shift, and then Tap back in so that their breaks are recorded for management and Payment purposes.

S4labour does have additional features where Breaks can be automatically deducted from shifts 6 hours or longer. Speak to your Account Manager about adding this to your Setup.

Top Tip: We highly recommend signing the shifts off at the end of each day or at a shift handover time. This will ensure you are able to manage your team's time and attendance in the moment, rather than relying on memory or yesterday's handover information.