Uploading Employee Documents

S4labour allows users to attach relevant files to an employee’s profile. This helps managers and employees keep track of important records such as right-to-work documents, P45s, and other HR-related files.

Key Points:

• Documents can be uploaded by managers or by employees themselves.
• Uploads are done via the desktop version of S4labour or the S4 Connect app.
• Visibility settings allow control over whether employees can view uploaded documents.

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How to Upload Documents

Option 1: Upload via Desktop (S4labour)

1. Go to the employee profile and select the Documents tab.

   

2. Click Add one now or Add a document under the “Documents held for this employee” section.

3. Choose a document category from the dropdown list.

   

4. Upload the file from your PC by clicking 'Select File'.
5. Add a description to help identify the document and note any expiry date.
6. Tick Visible to employee if you want the document to be viewable in the S4 Connect app.
   • Tip: Use clear naming and expiry dates to simplify future reviews.

Option 2: Upload via Mobile (S4 Connect App)

1. Open the S4 Connect app and tap Documents at the bottom of the screen.

   

2. Tap Add in the bottom-right corner.

3. Choose a document category: P45, Miscellaneous, RTW (Primary), or RTW (Secondary).

   

4. Upload a file by:
   • Taking a photo,
   • Selecting an existing image,
   • Or choosing a file from your phone.
5. Enter a name and expiry date (if applicable), then tap Save.

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Why Use Document Uploading?

• Ensures employee records are complete and up to date.
• Allows employees to submit key documents directly via the app.
• Improves compliance and visibility of important HR files.

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Frequently Asked Questions

Q: Who can upload documents to an employee profile?
A: Users with access levels 2+, 3, 4, or 5 can upload via desktop. Employees can upload certain documents via the app.

Q: Can employees see all uploaded documents?
A: Only documents marked as “Visible to employee” will appear in the S4 Connect app.

Q: What types of documents can employees upload?
A: P45s, Miscellaneous, RTW (Primary), and RTW (Secondary).

Q: Can expiry dates be added to documents?
A: Yes, expiry dates can be added during upload to help track renewals.