S4labour allows users to attach relevant files to an employee’s profile. This helps managers and employees keep track of important records such as right-to-work documents, P45s, and other HR-related files.
Key Points:
- Documents can be uploaded by managers or by employees themselves.
- Uploads are done via the desktop version of S4labour or the S4 Connect app.
- Visibility settings allow control over whether employees can view uploaded documents.
How to Upload Documents
Option 1: Upload via Desktop (S4labour)
Go to the employee profile and select the Documents tab.
- Click Add one now or Add a document under the “Documents held for this employee” section.
Choose a document category from the dropdown list.
- Upload the file from your PC by clicking 'Select File'.
- Add a description to help identify the document and note any expiry date.
- Tick Visible to employee if you want the document to be viewable in the S4 Connect app.
- Tip: Use clear naming and expiry dates to simplify future reviews.
Option 2: Upload via Mobile (S4 Connect App)
Open the S4 Connect app and tap Documents at the bottom of the screen.
- Tap Add in the bottom-right corner.
Choose a document category: P45, Miscellaneous, RTW (Primary), or RTW (Secondary).
- Upload a file by:
- Taking a photo,
- Selecting an existing image,
- Or choosing a file from your phone.
- Enter a name and expiry date (if applicable), then tap Save.
Why Use Document Uploading?
- Ensures employee records are complete and up to date.
- Allows employees to submit key documents directly via the app.
- Improves compliance and visibility of important HR files.
Frequently Asked Questions
Q: Who can upload documents to an employee profile?
A: Users with access levels 2+, 3, 4, or 5 can upload via desktop. Employees can upload certain documents via the app.
Q: Can employees see all uploaded documents?
A: Only documents marked as “Visible to employee” will appear in the S4 Connect app.
Q: What types of documents can employees upload?
A: P45s, Miscellaneous, RTW (Primary), and RTW (Secondary).
Q: Can expiry dates be added to documents?
A: Yes, expiry dates can be added during upload to help track renewals.
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