User Levels and What they can access
User access levels should be managed by a nominated person within your organisation at head office level. If you are unclear on who this person is, please contact your head office directly. S4Labour will not create or amend user access on behalf of any customer.
As employees are created they automatically get invited to access their employee portals, if you wish this employee to have access to the business side of the system a User login must be created. The system only allows an email address to be used once therefore if the new user is an employee you MUST use a username rather then choose the option of using an email address as user name. The two profiles can then be linked.
| AREA | ACCESS | LV2 | LV3 | LV4 | LV5 |
| Example Position: | Assistant Manager | General Manager | Area Manager | Senior Mgmt /Central Support | |
| ROTA | Printable Rota | Y | Y | Y | Y |
| ROTA | Rota Access | Y | Y | Y | Y |
| ROTA | Visibility of Pay Rates | N | Y | Y | Y |
| ROTA | Multiple Site Access & Multi-Site Reports | OPTIONAL | N | Y | Y |
| CALENDARS | Holiday and absence calendar access & amendments | Y | Y | Y | Y |
| PEOPLE | Create new employee/ temporary transfer employees | Y | Y | Y | Y |
| PEOPLE | Full employee record access | N | Y | Y | Y |
| PEOPLE | Edit current hourly/daily/agency employees | OPTIONAL | Y | Y | Y |
| PEOPLE | Edit salaried employees (& see salaries) | N | Y | Y | Y |
| PEOPLE | View and edit employee bank details | N | N | N | Y |
| PEOPLE | Able to allocate TRONC points and update CC tips | OPTIONAL | Y | Y | Y |
| PEOPLE | View P45 and contracts | OPTIONAL | Y | Y | Y |
| PEOPLE | Permanent transfers | N | Y | Y | Y |
| PEOPLE | Edit and create users | N | N | N | Y |
| REPORTING | Annual holiday accrual report (days and hours accrued/taken) | Y | Y | Y | Y |
| REPORTING | Annual holiday accrual report (including costs/value of holiday) | N | Y | Y | Y |
| REPORTING | Annual holiday accrual excel report (organisation wide) | N | N | N | Y |
| REPORTING | Employee audit report | N | N | N | Y |
| REPORTING | Accounts Export (ALL) | N | N | N | Y |
| REPORTING | Analysis section | N | Y | Y | Y |
| REPORTING | Employee Report Central | N | OPTIONAL (Requires User Area Access) | OPTIONAL (Requires User Area Access) | Y |
| REPORTING | Advanced reporting access /leavers report, payroll status & transfers report) | N | N | N | Y |
| SETTINGS | Admin/Prep/Sales Support settings | OPTIONAL | OPTIONAL | OPTIONAL | OPTIONAL |
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