On the rota page for a relevant week (i.e. the week of the event), please go to the sales and labour summary widget by clicking the expand button against the weekly sales box (located in the top left hand corner):
Scroll Down to the "Events" section of the workspace and press "Add Event" to add the event.
Clicking 'Add Event' will bring up a window in which you can enter the event details.
These will include the name of the event, the start and end times, and the food and drink sales you expect the event to bring. It is possible to enter negative forecasted sales if you anticipate the event will reduce customer (for example a road closure in the area).
Note that the start and end times of an event should include the time needed to set up before, and to clear down after the event itself.
It is also important to be aware that the expected variation in sales planned for in the creation of an event, must not also be accounted for in your forecast. This practice would double up your sales prediction.
Clicking 'Save' will close the pop-up window and create additional demand for labour on the rota graph. In addition, your event will be shown when you hover your mouse over the standard line at the times allocated for the event.
After saving, the forecast for the event will be factored into the total sales forecast for the week and it will be visible on the "Events" section of the Forecast Sales table. Please note that adding/editing or deleting an event is the only way to edit the "Events" section of the Forecast Sales.
To edit an existing event, go to the "Events" section of the sales and labour summary widget and then click "Edit" against the event you need changing. After amending the necessary value(s) please press save to update the event.
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