Report Types Glossary

To help you make the most of your data, we have compiled a handy glossary of the report types held in S4labour and the insights they provide.

Product	Report Name	Description	Exportable	User Level Access
H.R.	Employee Lateness Report	Summarises employee lateness by individuals, day and expected vs actual arrival time.	Y	Level 2 and Up
H.R.	Transfers Report	A simple summary for temporary transferred employees, noting the hours they have worked at which sites, providing better clarity for payroll.	Y	Level 4 and up
H.R.	Advanced Leavers Report	A dashboard summary of the reasons behind leavers. Split it out by Region, Site, Role and Employees, the summary shows the most common reason by current month as well as a Moving Annual Total (MAT).	Y	Level 3 and Up
H.R.insights	Staff Stability Analysis	See the varying staff retention success and issues between roles, sites, and areas, track length of service trends and how many leavers you have, supporting you with succession planning, recruitment and staff retention.	N	Level 3 and Up
H.R.insights	Organisation Absence Summary	Identifies incidents of absence in the prior 7 days, 4 weeks, 12 weeks and 52 weeks.  Breaking down by either site summary or individual employees.	Y	Levels 2 & 3 will see site level data and 4 & 5 see organisational data
H.R.insights	Organisation Lateness Summary	Identifies incidents of lateness in the prior 7 days, 4 weeks, 12 weeks and 52 weeks.  Breaking down by either site summary or individual employees. *Staff are recorded as late when their tap in is greater than 5 minutes off their scheduled start time. Explain better what is different to the Employee Lateness Report	Y	Levels 2 & 3 will see site level data and 4 & 5 see organisational data
H.R.insights	Organisation Sickness Summary	Identifies incidents of sickness in the prior 7 days, 4 weeks, 12 weeks and 52 weeks. Breaking down by either site summary or individual employees.	Y	Levels 2 & 3 will see site level data and 4 & 5 see organisational data
H.R.insights	Probation Report	Highlights any individual that has a probation end date in either the previous 4 weeks or in the next 4 weeks to the date the report is run from. Helping you stay on top of the success of new starters	Y	Level 3 can see site data Level 5 can see probations across the organisation. Grouped by site, with employees ordered chronologically.
H.R.insights	WTD Exception Summary	An organisational level report identifying employees who are in breach of the Working Time Directive rules. The report is broken down by average working week and all employees who have worked greater than an average of 48 hours over the prior 17 weeks. The reports also highlights: Employees under the age of 18 that have worked more than 8 hours in a day or 40 hours in a week. Employees rest periods that have not met the following 3 rest criteria: 11 hours between shifts – Within one week or carried over weeks, i.e., working back to back on a Sunday/Monday? Carried over 24 hours rest in a trading week 48 hours rest in a trading fortnight Under 18 employees whose rest period between shifts, the requirement of 12hrs between shifts – within one week. Not a calendar week.	Y	Level 4 and Up
H.R.insights	Anniversary Report	Identifies all employee work anniversaries in the next 4-week period at an organisational level, noting employee start date, role, and number of years service.	Y	Level 3 and Up
H.R.insights	Birthday Report	Identifies all employee who have a birthday in the next 4-week period at an organisational level, noting employee start date, role, and number of years service.	Y	Level 3 and Up
H.R.insights	Employee Exceptions	Visibility of employees who have key documents missing from their employee profile. Such as: Right To Work, a Signed Contract, a New Starter Checklist and if a required visa is set to expire. *Visa Expiry, is a list of employees whose Visa are coming up to or passed their expiry dates.	Y	Level 4 and Up
H.R.insights	Employee Turnover MAT Analysis	Identifies employee turnover by area, over 30 day, 90 day or moving annual period.	N	Level 3 and Up
H.R.insights	Starters & Leavers Report	Provides visibility of new starters and leavers. Very useful and invaluable for payroll.	Y	Level 5 access only
Payroll	Weekly – Detailed P32 Report	Only for S4labour Payroll customers	Y	Provided to the dedicated payroll contact.
Payroll	Weekly – Standard Comparison Report	Only for S4labour Payroll customers	Y	Provided to the dedicated payroll contact.
Payroll	Weekly – Standard Payment Report	Only for S4labour Payroll customers	Y	Provided to the dedicated payroll contact.
Payroll	Weekly – Standard Payroll Summary Report	Only for S4labour Payroll customers	Y	Provided to the dedicated payroll contact.
S4labour	Absence Summary	Provides an organisational or individual site view of employee absences alongside pay type and the number of days they have had, (including, sick, maternity, paternity, compassionate leave or lieu days) within that period. Run the report from a selected date, to view the last 12 months or the 12 months prior to that to give you a view from 12 months prior to 24 months prior. If you enter a leaver date, the summary will include leavers from the date selected as well.	N	Level 2 and Up
S4labour	Accounts Export – All Sites Report	The reports generate generic payroll data for all sites within your organisation over a maximum six-week period, providing a week's cost and a breakdown of any holiday accrual, pension deductions and more. Data types include: Pay type How much individuals earned during the day Special pay Number of hours worked each day This is a payroll report and not a finance report. To learn more about how S4labours reports can support in-house payroll processing: https://s4labour.zendesk.com/hc/en-gb/articles/360020035438-Reports-to-use-when-processing-your-payroll-in-house-	Y	Level 5 access only
S4labour	Accounts Export (Excel) Report	Same data as The Accounts Export – All Sites Report, but only includes data on one site over one week.	Y	Level 5
S4labour	Agency (Excel) Report	Similarl to the accounts export, the agency report provides payroll visibility of the hours agency staff have worked each week and the cost incurred. Excludes things like holiday accrual, pension deductions etc, as these are only relevant to PAYE employees.	Y	Level 5
S4labour	Annual Holiday Accrual	Monitor employees' holiday entitlement with ease. See how much they have accrued, what's been brought forward, taken and is left available. Additionally, get an indicator of how many days per week your employee would need to have off, to use all their holiday before the end of the financial year. The remaining holiday value is also calculated, making final pay reconciliation for leavers easy. To learn more about the Annual holiday accrual: https://s4labour.zendesk.com/hc/en-gb/articles/115003100146-Using-the-Annual-Holiday-Accrual-Report		Level 2 and Up
S4labour	Daily/Weekly Analysis	This report provides you with rankings of your best and worst performing sites, alongside the total sales and labour cost for the week across all sites. The sales and labour are further broken down into days of the week and you can compare the actuals for all sites against budgets and forecasts for all sites.	N	Level 3 and Up
S4labour	Employee Hours Worked	Summary of how many hours your employees have worked, enabling you to track changes in working hours.	Y	Level 5 access only
S4labour	Employee Turnover Analysis	Cumulative graph representation of employee turn over by role. The data can be filtered by 3, 6 or 12 months, regions, and sites.	N	Level 4 and Up
S4labour	Employees Audit Report	Show changes to employee profiles, from address, emergency contact, banking, role and more, making employee management and payroll easier. Used to be called, Employees Detail Changes	Y	Level 5 access only
S4labour	Employee Details Report	Exports the essential details from an employee's profile for the site, such as emergency contact details.	Y	Level 2 and Up
S4labour	Employees Report	A slim report to review employee information, including start date and pay rate.	Y	Level 5
S4labour	Employees Report Central	Provides all the key information needed per employee for centralised payroll teams.	Y	Level 5
S4labour	Forecast Vs Actual Report	Compares Forecast Vs Actual for labour and sales	Y	Level 5
S4labour	Heat Map	This graph shows the sales per labour hour and the manager cover, enabling regional managers to ensure site managers are on shift during busy periods.	N	Level 3 and Up
S4labour	Holidays Calendar	Provides you visibility of when your managers are on shift and is a good performance indicators	N	Level 2 and Up
S4labour	Lieu Days Worked	Shows how many hours / days employees are contracted for and how much of that contracted time they have worked. This then provides a quick view of any time your contracted employees owe you, if they haven't worked all their contracted hours across the contracted days. For example: A contracted employee was employed for 50 hours over 5 days, with the intention that the employee would work 10-hour days/ shifts. Instead, the employee has worked 8 hours across the 5 days and then has done one hour on the Saturday for stocktake. So whilst the employee has worked the five days, they haven't done hours and therefore owe the business time.	Y	Level 2 and Up
S4labour	Monthly Accounts Export	Provides all the detail from the accounts export, but by month.	Y	Level 4 only
S4labour	Pay Rate Analysis	This provides a visual representation of the average pay rates for hourly and salary positions; this would give you an average over time to show what positions are increasing/decreasing in pay and how other sites averages compare. The benefit of this is to ensure that the average pay for employees is visible to guide future hires and assist in getting an average rate of pay for staff.	N	Level 3 and up
S4labour	Payroll Status	An easy dashboard view of whether a site has signed off their forecasts and actually for the selected date period. Making it easier for payrolls to chase final numbers for payroll.	N	Level 4 an 5
S4labour	Sales Analysis	This graph displays the actual sales data as a line graph against forecast, budget, and last year’s sales across a 6, 12 or 24-month period. The data shown can be split by revenue streams, site, and region, allowing a greater comparable view on how sites are actually performing against their forecasted over time.	1	Level 2 and Up