Restrict Holiday Requests to Annual Entitlement

Overview

When enabled for your organisation, this feature ensures employees can only request up to their contracted annual holiday entitlement (including any brought-forward days). It helps prevent staff from booking more days off than they are entitled to, regardless of their run rate.

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How It Works

1. Entitlement Source

   • Pulls each employee’s annual holiday entitlement directly from their profile.

     • Includes any carried-forward days from the previous year if any has been added.

     • In-year entitlement will also adjust if the employee has started part-way through the current holiday year. Their total entitlement will adjust based on the months remaining in the year, i.e. A new-starter with 28-day total annual entitlement joins the business 6 months in to the holiday year, the system will use 14 days as their in-year entitlement. 

2. Request Limits

   • Employees may only request days up to and including their full contracted entitlement for the year.

   • If they try to book more, the system blocks the request.

3. Cross-Year Bookings

   • If a requested period spans two holiday years, employees must submit two separate requests—one for each year.

   • Managers do not need to take any extra action; this is simply an FYI for employee enquiries.

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In-App Experience

Request A Day Off Screen

When a Request Exceeds Entitlement

If an employee selects more days than they are entitled to, they see this error banner in red:

This will exceed your holiday allowance

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Manager Guidance

• Enabling the Feature:
  A superuser within your organisation would need to reach out to your dedicated S4labour account manager to activate the restriction for your organisation.

• Handling Employee Questions:

  • If staff ask why they cannot book extra days, explain that their profile entitlement (plus any carried-forward days) is enforced automatically.